Accounts Payable Specialist
Innovative Chemical Products Group (ICP Group) is a leading formulator and manufacturer of specialty coatings, adhesives, and sealants serving the construction and industrial end markets. ICP Group is comprised of market leading brands known for innovation, quality, and performance. Founded in 2015 and supported by a lean corporate team, ICP Group has scaled rapidly through organic and acquisition growth into one of the largest coatings, adhesives, and sealants companies in North America. ICP Group is headquartered in Andover, MA and has manufacturing and distribution sites throughout North America, Latin America, UK, Europe and the Asia Pacific region.
ICP Group is looking to hire an Accounts Payable Specialist for our Tampa, FL plant. The Accounts Payable Specialist will be responsible for ensuring that all invoices are paid in an efficient and timely manner. Provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes.
In this role, you will be responsible for but not limited to the following:
- Respond to provide accurate and timely solutions to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.
- Key and verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Maintain electronic filing system for financial information, records and documents to ensure easily available information.
- Assist with accruals, financial audit and other special projects as needed.
- Answer telephone and email inquiries from both internal and external parties; follow up in a timely manner.
- Account and statement reconciliations
- Clear 3 way match issues, GRN / Prepaids so paying vendors on time
- Ensure approval queues are current.
- Identify and help remediate vendor master issues.
- Identify and research overdue invoices; expedite payment as appropriate.
- Prepare back up for document retention services.
- Responsible for timely processing of vendor invoices across all plants
- Timely resolve invoicing issues on key vendors monthly
- Work with vendors, plant personnel and other internal departments to resolve invoice discrepancies within a timely manner.
Qualifications:
- Two-year Associate Degree in Accounting preferred or several years of relevant job experience.
- An understanding of 3-way matching within the accounts payable function
- Ability to work independently and as part of a team.
- Strong problem-solving skills and work ethics
- Excellent customer service skills, including verbal and written communication while maintaining a customer first mentality.
- Good computer skills necessary.
- Strong Microsoft Office skills (Outlook, Excel).
- Good math aptitude.
- Strong analytical and problem-solving skills
- Detail oriented manor with capability to multi-task and self-direct, while remaining organized and able to prioritize basic information/tasks.
- Basic understanding of accounting, including debits, credits and internal controls
- Demonstrates a positive attitude and takes a proactive approach.
- Maintain excellent internal and external vendor relations.
- Need to understand accrual process and when invoices should be paid based on invoice date.
- Maintain confidentiality of information
- Familiarity with AP automation system is a plus.
- Clear Aged Open PO Receipts / Prepaid inventory with receipts
- Working knowledge of Syspro or Sage ERP, preferred.
ICP Group is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.